West Hills Co-op
AGM Changes to By-laws or Policies |
| and other motions affecting life at West Hills |
Date |
By-law or Policy Altered |
Action Taken |
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| March 26, 1996 |
Member Relations Policy |
The Member Relations Policy was approved. |
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| March 26, 1996 |
Participation Policy |
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The Participation Policy was approved. |
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| March 26, 1996 |
Committee Policy |
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The Committee Policy was approved. |
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| March 26, 1996 |
Committe Chariperson Policy |
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The Committee Chariperson Policy was approved. |
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| March 26, 1996 |
Parking By-law |
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ammended. |
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| June 27, 1996 |
Housing Charge Policy |
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The Housing Charge Policy was approved. |
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| June 11, 1997 |
General motion |
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Children under the age of 16 must wear helmets when on wheels. |
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| Aug 12, 1997 |
Participation |
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Proposed - 6 hours participation per unit, every unit has to be on a committee, participation hours are to be recorded. |
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| Feb 16, 1999 |
Finances |
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Motion for each unit to receive $100.00 paint allowance and new porch lights, mailboxes, and unit numbers. |
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| Feb 16, 1999 |
Landscaping |
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Motion to give landscaping $700.00 |
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| Oct 14, 1999 |
Proof of Quorum |
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Motion: Proof of Quorum is established when 30% of the membership is in attendance and 25 of the units are represented. |
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| Jan 18, 2000 |
Maintenance |
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Motion: to authorize the board to prepare a detailed proposal, based on the previously accepted report, for CMHC for the releasing of funds to repair all bathrooms; or at the very least twenty nine bathrooms: with the intent of replacing the capital reserve funds. |
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| April 18, 2000 |
General |
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Motion to remove the housing charge amount from our sign. |
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| April 18, 2000 |
Maintenance |
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Motion: That up to two items can be left outside all night on the stoop. On the condition that the two items not obstruct the doorway. (eg. broom, lawn chair, child's toy). |
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| June 20, 2000 |
Organizational By-law |
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approved with ammendments |
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| June 20, 2000 |
Housing Charge |
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$20.00 increase effective September 1, 2001 for both 2 and 3 bedroom units. |
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| Sept 26, 2000 |
Organizational By-law |
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ammended |
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| May 25, 2001 |
Membership |
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Motion to uphold the board's decision to evict J. W. of unit 35. |
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| June 12, 2001 |
Membership |
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Motion: to explore and assess if the Management company looking to locate Hamilton Tiger cats at West Hills is worth it. |
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| June 12, 2001 |
General |
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Motion: to form an ad-hoc committe to look into a children's playground, and submit a report to the board. |
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| April 16, 2002 |
Finances |
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Motion: to approve Sherwood's Roofing for the installation of the new roofs for West Hills. |
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| April 16, 2002 |
Landscaping |
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Motion: to approve Green Lawn Care for our lawns. |
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| April 16, 2002 |
Participation |
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That non-participants on committees be removed automatically if they refuse two (2) tasks in sequence without reasonable cause. |
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| April 16, 2002 |
Membership |
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Motion to uphold the board's decision to evict L. P. The member asked if the evicion date could be extended: the members turned down the request. |
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| June 25, 2002 |
General |
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Motion: to upgrade the meeting room with tables, chairs, and an air conditioner. |
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| June 25, 2002 |
General |
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Motion: to re-institute the childrens playground committee: to look into the viability of creating a children's playground. |
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| Sept 30, 2003 |
General |
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Motion: set up a committee to investigate the furnaces. |
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| Sept 30, 2003 |
Maintenance |
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ammended - the wording in C needed to be revised. |
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| Feb 24, 2004 |
Maintenance |
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Motion: to accept the Unit Inspection Cost Structure Inspection Form |
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| June 29, 2004 |
Finances |
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Motion: to purchase new patio doors |
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| June 29, 2004 |
Housing Charge |
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$30.00 per month increase effective September 1, 2004 |
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| June 29, 2004 |
General |
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Motion: to replace the eaves troughs |
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| June 29, 2004 |
General |
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Motion: to replace the basketball net as part of the new pit area |
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| April 26, 2005 |
General |
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Motion: Stop signs to slow down cars |
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| April 26, 2005 |
Maintenance |
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The Chair ruled that if the Maintenance chair approved the job then the hours done in your own unit would count as "hours" towards what you need to submit each month as part of participation. |
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| June 28, 2005 |
General |
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Policy to cover walking around with beer bottles: it is not permitted. They must be concealed, somehow. |
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| June 20, 2006 |
Board |
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Motion: that all chairperson's verify their committee's hours before submission to the office. |
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| June 20, 2006 |
Housing Charge |
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Motion: $10.00 per month each year for five years, commencing September 1, 2006 (This increase will be subject to review each year). |
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| June 20, 2006 |
Housing Charge |
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for subsidy calculations, 27.5 % of earned income will be used instead of 25% |
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| June 26, 2007 |
General |
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Motion: that the board is in power to make a decision on the flooring and propose it at the next General meeting. |
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| Nov 29, 2007 |
General |
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Motion: to create a subcommittee to create a five-year plan to present to the next General members meeting |
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| Nov 29, 2007 |
General |
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Motion: to obtain a structural engineering firm to survey the entire complex from both within and without for the purpose of a Reserve Fund Study. |
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| Nov 29, 2007 |
General |
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Motion: to have committees, such as Inspection, Maintenance and Membership create or modify their forms and submit them for Baord approval. |
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| Nov 29, 2007 |
Housing Charge |
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Motion: to increase utility allowance to $110.00 a month effective December 1, 2007. |
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